Executive Administrative Assistant
Acclinate
This job is no longer accepting applications
See open jobs at Acclinate.See open jobs similar to "Executive Administrative Assistant" Overline. Acclinate Inc. Executive Administrative Assistant Birmingham, AL · Full time
We are seeking an experienced and highly organized Executive Administrative Assistant to provide top-notch administrative support to our co-founders, who serve as the Chief Executive Officer (CEO) and Chief Development Officer (CDO). The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills. This role requires a high level of discretion, professionalism, and the ability to handle a variety of tasks in a fast-paced environment.
Description
Responsibilities
Calendar Management: Manage the CEOs and CDOs' calendars, efficiently scheduling meetings, appointments, and travel arrangements. Ensure all attendees are informed and prepared.
Communication Hub: Serve as the first point of contact for the CEOs and CDOs, effectively screening and directing phone calls, emails, and inquiries.
Meeting & Travel Coordination: Organize and manage all meeting logistics, including agendas, minutes, and room reservations. Facilitate domestic and international travel arrangements for the CEOs and CDOs.
Project Management: Proactively manage and prioritize the CEO and CDO's to-do lists and deadlines. Assist the CEOs and CDOs with various projects, ensuring timely completion and adherence to deadlines. Prepare presentations, reports, and other documents as needed.
Problem Solving: Anticipate the needs of the Co-founders and proactively address issues. Provide solutions and handle unexpected situations efficiently.
Support Team Efficiency: Assist in streamlining processes and improving efficiency within the leadership team. Provide support to other leadership team members as needed.
Confidentiality & Discretion: Maintain the utmost confidentiality regarding sensitive information and business matters.
Qualifications:
- Minimum 3-5 years of experience as an Executive Assistant or similar role.
- Proven ability to manage multiple tasks simultaneously and prioritize effectively.
- Excellent organizational skills with a keen eye for detail.
- Strong communication, interpersonal, and writing skills
- Ability to maintain a professional demeanor and discretion.
- Proficiency in Microsoft and/or Google Docs
- Ability to learn new software and adapt to a fast-paced environment.
Benefits:
We offer a comprehensive compensation and benefits package designed to attract and retain top talent. Here's what you can expect:
- Competitive salary commensurate with your experience and qualifications.
- Access to health, dental, and vision insurance plans, with the company covering half of the premium costs.
- Access to a 401(k) retirement plan to help you secure your financial future.
- Enjoy 22 paid holidays throughout the year.
- Receive an educational stipend to support your ongoing professional development.
- A technology allowance to keep you equipped with the tools you need.
- Generous paid time off to recharge and maintain work-life balance.
Salary
$60,000 - $75,000 per year
This job is no longer accepting applications
See open jobs at Acclinate.See open jobs similar to "Executive Administrative Assistant" Overline.