Acclinate Inc. Executive Administrative Assistant Birmingham, AL · Full time

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Responsibilities

Calendar Management: Manage the CEOs and CDOs' calendars, efficiently scheduling meetings, appointments, and travel arrangements. Ensure all attendees are informed and prepared.

Communication Hub: Serve as the first point of contact for the CEOs and CDOs, effectively screening and directing phone calls, emails, and inquiries.

Meeting & Travel Coordination: Organize and manage all meeting logistics, including agendas, minutes, and room reservations. Facilitate domestic and international travel arrangements for the CEOs and CDOs.

Project Management: Proactively manage and prioritize the CEO and CDO's to-do lists and deadlines. Assist the CEOs and CDOs with various projects, ensuring timely completion and adherence to deadlines. Prepare presentations, reports, and other documents as needed.

Problem Solving: Anticipate the needs of the Co-founders and proactively address issues. Provide solutions and handle unexpected situations efficiently.

Support Team Efficiency: Assist in streamlining processes and improving efficiency within the leadership team. Provide support to other leadership team members as needed.

Confidentiality & Discretion: Maintain the utmost confidentiality regarding sensitive information and business matters.

Qualifications:

• Minimum 3-5 years of experience as an Executive Assistant or similar role.
• Proven ability to manage multiple tasks simultaneously and prioritize effectively.
• Excellent organizational skills with a keen eye for detail.
• Strong communication, interpersonal, and writing skills
• Ability to maintain a professional demeanor and discretion.
• Proficiency in Microsoft and/or Google Docs
• Ability to learn new software and adapt to a fast-paced environment.

Benefits:

We offer a comprehensive compensation and benefits package designed to attract and retain top talent. Here's what you can expect:

• Competitive salary commensurate with your experience and qualifications.
• Access to health, dental, and vision insurance plans, with the company covering half of the premium costs.
• Access to a 401(k) retirement plan to help you secure your financial future.
• Enjoy 22 paid holidays throughout the year.
• Receive an educational stipend to support your ongoing professional development.
• A technology allowance to keep you equipped with the tools you need.
• Generous paid time off to recharge and maintain work-life balance.